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Key features and benefits

Customised
to suit
your requirements

Customised to suit your requirements
• Not a “one size fits all” or cookie cutter solution
• Full customisation to match your business as standard
• Any combination of features, functions and design is possible

Dedicated
HRM
system

Dedicated HRM system
• The core solution is a fully GDPR secure HR management solution
• Includes a bespoke HR dashboard to display key upcoming tasks and reminders
• Self service module can be added to cut down on wasted time and allow employees to enter their own data

Multiple
location
support

Multiple location support
• One single company structure to span across the whole system
• ‘Power users’ and admins are able to add new departments and branches
• Allows the system to grow with the company at the same pace you do

Document
alerting
function

Document alerting function
• Set automatic review date reminders for employee documents
• Set automated deletion of specific documents to cater to GDPR requirements
• Dashboard screen shows an overview of all upcoming reviews and deletions

Document
version
control

Document version control
• HR department have full access to review and alter documents to newer versions when applicable
• Ideal way to easily update company policies
• System retains older document versions for auditing purposes

Online
application
support

Online application support
• Use the HR vacancy management tools to create and post job vacancies
• Publishable as a custom template to a URL on your own website
• Completed application forms are monitored and uploaded automatically

Control your
recruitment
processes

Control your recruitment processes
• From the first steps of the online application, through processing the application and automated on-boarding
• Applicants are able to upload their CV and qualifications together
• Automated communication and updates provided to applicants
• HR dashboard displays a summary of the recruitment status

Repositories
for standards
and policies

Repositories for standards and policies
• Create a repository of key documents and company policies to be viewed by employees
• With the self service module, staff in selected departments can then access selected documents and files
• Staff are prompted to read and accept documents automatically, with a full audit trail

Export
employee
files

Export employee files
• Provides full compliance with all GDPR regulations
• Staff are able to request an export of their employee file upon leaving the company
• Export all employee files and documents in native formats

Searchable
candidate
talent pool

Searchable candidate talent pool
• New positions may have employees with the required skills already present in your own talent pool
• Removes the need to advertise the job as you can draw from your own talent pool

Manage
timesheets
online

Manage timesheets online
• A time saving feature for both members of staff and your HR team
• Using the self service module, staff are able to create, fill and submit their own timesheets online

Manage
annual leave
online

Manage annual leave online
• Ability to request holidays or leave periods online using the self service module
• Staff can view their current entitlement and see time booked by other members of their team
• Requests are submitted via approval workflows to management and HR to be approved

Change details
for employees
online

Change details for employees online
• Staff are able to change and amend their personal details online using our self service module
• Including things such as their bank details, address, contact information an marital status
• Automatically send details to HR for approval and updating of the file

Publishable
employee
rota system

Publishable employee rota system
• Rotas are published and assigned by HR or management and available to view online
• Supports standard rotas, shift work, leave and public holidays etc.
• SMS functionality to notify staff of rota changes

Online
company
idea board

Online company idea board
• Staff ideas and suggestions can provide an invaluable insight into company attitudes
• Practical changes to business practices can be given from people at all levels of the business
• Staff are able to provide their suggestions and ideas via a custom template

Illness and
overtime
heat maps

Illness and overtime heat maps
• Available as part of the HR dashboard to aid with reporting to see periods of sickness and absence
• Key meta data is available on a day to day or month to month basis

Employment
compliance
checking

Employment compliance checking
• Configure different document types that can be uploaded to the files of each employee
• Including items such as drivers licence, photo ID, qualifications and CRB/DBS checks
• Automated detection of missing documents to alert HR and staff

Archive your
current system
data

Archive your current system data
• Data from your existing software systems can be imported to ensure no loss of historical data
• The archiving solution will bring standard data formatting into use
• Ensures the you are always able to access past data

Range of
searchable
options

Range of searchable options
• A wide variety of search facilities are in place across our purchase order systems
• Meta data is able to be queried and reported on at any time
• “Quick find” functionality is available via the global search on the home screen

Daily email
alerts and task
reminders

Daily email alerts and task reminders
• Users are notified of every task via email to ensure they are actioned correctly and on time
• Email notifications outline the details of the action required, the user can then log in to execute the actions
• The system sends reminders of overdue or outstanding tasks each morning

Out of
office
functionality

Out of office functionality
• Out of office features can be set for users who receive any tasks whilst away or on leave
• The user is able to select a relevant colleague who is able to handle their work whilst out of office
• When they return to work, the system automatically shuts off the out of office functionality for the user

Employer
and employee
wellbeing

Employer and employee wellbeing
• Staff welfare is critical, even moreso during an ongoing pandemic and after it has ended as we return to normal
• Stress related issues, work/home balance, mental health and bullying all need to be handled carefully
• Ability for employers to publish and share updated advice and strategies on how they can effectively deal with these topics

Standard Cloud B2B features

Secure UK
based cloud
hosting

Secure UK based cloud hosting
• Our cloud systems are based in a high security data centre near Maidenhead
• All solutions run using an SSL encrypted web browser
• Daily backup are provided by Acronis for resilience and peace of mind

No additional
hardware
required

No additional hardware required
• No need to install additional software or hardware to run our systems
• No internal IT resources are required to support our solutions
• Full support is provided via our online portal

Optimised for
a wide range
of devices

Optimised for a wide range of devices
• Use on any device you are comfortable with, PC, laptop, tablet, netbooks etc.
• Full functionality on any device, including smart phones
• As long as you have an active internet connection, you can securely log in and access the software

Historical
transaction
database

Historical transaction database
• No waiting around for the system to poll
• Transactions are updated instantaneously, ensuring you are always viewing the most up to date data
• DBMS allows the ability to roll back in case of any errors

Concurrent
licensing
model

Concurrent licensing model
• A more economic model than having user based licensing
• Licences are based on the number of access actions to the server
• Automatically logs users out if their licence is not used for 30 minutes to free licences for other users to use

Custom
reporting
features

Custom reporting features
• Reports can be generated using any system meta data
• Custom report designs are included within the system setup process
• Reports are able to be exported in a wide range of different formats

Approval
workflows
included

Approval workflows included
• All workflows are designed to meet your individual business needs
• This ensures the accuracy and legitimacy of all requested actions
• These can be approved, rejected or cancelled at any stage

Design your
own custom
dashboards

Design your own custom dashboards
• Users are presented with a dashboard of their key information on log in
• All data displayed is custom to the users role within the organisation
• Admin users are able to view all information for all companies you are operating

Custom
data
exports

Custom data exports
• System meta data can be exported as a CSV file format
• All columns and heading can be configured to match third party systems
• All modern business systems utilise CSV import functionality

Control and
manage user
profiles

Control and manage user profiles
• Admin users have access to an administration tool and functionality
• New users can be added and have data access and functionality assigned to them
• Existing user profiles can be changed as required

Document
importing
system

Document importing system
• Import any form of industry standard document into the HR online solution, including emails
• Drag and drop functionality is enabled to ensure ease of access to all files on the system, as well as direct access controls
• Index functions to associate files with the relevant existing file structure

Video
training
tutorials

Video training tutorials
• A series of concise and detailed videos for user training
• Based on a custom designed and approved test system
• Videos available at all times under the ‘help’ section of the system

Install
on your own
servers

Install on your own servers
• Able to be installed on your own server to aid with any data security fears of hosting it externally from your business
• Extra costs are incurred for remote installation and annual support costs are also increases
• Requires the provision of IT hardware and ongoing support

Multiple
language
support

Multiple language support
• Language can be changed for labelling and core data structuring
• Most standard languages are supported
• Additional set up costs will apply if additional languages are required

Archive your
current system
data

Archive your current system data
• Data from your existing software systems can be imported to ensure no loss of historical data
• The archiving solution will bring standard data formatting into use
• Ensures the you are always able to access past data

Range of
searchable
options

Range of searchable options
• A wide variety of search facilities are in place across our purchase order systems
• Meta data is able to be queried and reported on at any time
• “Quick find” functionality is available via the global search on the home screen

Daily email
alerts and task
reminders

Daily email alerts and task reminders
• Users are notified of every task via email to ensure they are actioned correctly and on time
• Email notifications outline the details of the action required, the user can then log in to execute the actions
• The system sends reminders of overdue or outstanding tasks each morning

Out of
office
functionality

Out of office functionality
• Out of office features can be set for users who receive any tasks whilst away or on leave
• The user is able to select a relevant colleague who is able to handle their work whilst out of office
• When they return to work, the system automatically shuts off the out of office functionality for the user

Whether your company operates without any form of HR department or you already have an existing HR team, to keep up with the everchanging working environment you need to embrace the transformation to a more digital world.

We are able to provide a fully customisable online HR solution to match the exact needs of your business, with the following options available to choose from;

  1. Core HR system that utilises a full recruitment system, document review and retention features, customisable dashboard views and on-boarding
  2. Additional self service module that integrates directly into the HR system to allow staff to complete and submit their own time sheets, holiday requests, change their details and much more
  3. Time log system to be used as an addon or standalone product for staff to record their hours

Our HR system solutions are all based on a concurrent user licensing model, not a per employee licence, which means you can have as many registered users as you need. System access is only limited by the number of concurrent users required to use the HR system at any given time.

Please contact us on 03333 66 00 77 today to talk to one of our specialists about the HR online system, or book a completely free remote demonstration using the button below!

Book a demo

Detailed recruitment and application forms

Click image to enlarge

Fully integrated recruitment system

  • Create and publish job advertisements via unique URLs on your own website
  • Fully branded online application process, including the ability to upload CV files
  • Automated email responses to alert applicants of their application status
  • Custom recruitment status alerts available on the admin dashboard

HR admin dashboard screen

Click image to enlarge

Fully customisable admin dashboard

  • Define your own tasks and alerts
  • Display any current and upcoming tasks or actions
  • See a status of recruitment applications at the blink of an eye
  • Upcoming document reviews are displayed
  • Custom heat maps to display system meta data such as sickness and overtime

Index and store documents

Click image to enlarge

Document import and access control functionality

  • Import, upload and store all employee documentation, filtered by type and sections
  • Set individual access control on a per document basis
  • Version revision control – view latest changes and previous version
  • Set automatic review and deletion dates to match company and GDPR standards
  • Full reporting and download facility, with in depth audit trail for security

Time log system for staff to log hours

  • On screen systems record start and finish times for staff
  • Includes lunch and break recording as standard
  • Standalone service or fully integratable with the self service system
  • In depth reporting functionality

Downloads

A cloud based HR management system to suit your every need

We have worked with companies of all seizes to create and provide a comprehensive HR management solution that covers every need your business requires. From custom document structures to future alerts for actions to be taken, our HR management system is ideal for business of all sizes, even if there is no formal HR department present within the business. We even utilise an archive section to import previous data to a current solution, keeping all your information in the same place.

Why not ring us free on 03333 66 00 77 to talk to one of our specialists? Alternatively, you can book a free, no obligation remote system demonstration using the link below.

Book a demo

Full responsive functionality across multiple devices, including PC, laptop, tablet and smartphones

Tablet

Phone

PC

This means that not only are they usable by all standards of employees, but full functionality is available on all devices including smartphones. Ideal for users working remotely or on the move.

A selection of our clients

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